General Ledger Codes: Overview
Written by Mitchell Ivany
Updated at March 15th, 2025
- Our Products & Services
- Getting Started
- Accounts
- Communication
- Billing
- Companies
- Financial
- Integrations
- Inventory
- Jobs
- Mapping
- Misc.
- Monitoring
- Purchase Orders
- Release Notes
- Sonar Billing
- Voice
- Reporting
- Security
- sonarPay
- Ticketing
- Working With the Sonar Team & Additional Resources
- System
- Networking
Table of Contents
General ledger codes are codes that you can assign to debit or discount entries to make accounting easier and more functional.
When creating a general ledger code, you can assign a code (typically a number) and a description of the code. For example, charges for Internet Service may all be coded '4000' with a description of 'Monthly Internet Usage.'
You can then associate this general ledger code with all of your Internet services by editing the service under Settings > Billing > Services and applying the general ledger code.
Once a service has a general ledger code, any transactions moving forward will be tagged with the code and description. This code can then be used as a filter or pivot in all financial reporting.
Once a transaction has been generated, it will always maintain the general ledger code and description that existed at the time of the transaction, regardless of the code associated with the service currently.
Examples
Below is a sample set of some basic general ledger codes that some companies tend to utilize:
| General Ledger Code | General Ledger Description |
| 1000 | Residential Data Services |
| 1100 | Residential Non-Data Services |
| 1250 | Residential Installation Fees |
| 1500 | Residential Equipment Sales & Rental |
| 1750 | Residential Service Calls |
| 2000 | Commercial Data Services |
| 2100 | Commercial Non-Data Services |
| 2250 | Commercial Installation Fees |
| 2500 | Commercial Equipment Sales & Rental |
| 2750 | Commercial Service Calls |